HCL 194/2021 Botoșani adoptată

ROMÂNIA JUDEȚUL BOTOȘANI MUNICIPIUL BOTOȘANI CONSILIUL LOCAL HOTĂRÂRE privind aprobarea Proiectului “Eminescu- One Culture- One Route în Botosani- Bălti Cross- Border Area” (“Eminescu - o cultură – o rută în zona transfrontalieră Botoșani- Bălți”), număr de referință 1HARD/2.1./60 și a cheltuielilor legate de acest proiect. CONSILIUL LOCAL AL MUNICIPIULUI BOTOŞANI analizând propunerea domnului consilier local Constantin Liviu Toma privind aprobarea proiectului “Eminescu - One Culture - One Route in Botosani- Balti Cross - Border Area” (“Eminescu - o cultură – o rută în zona transfrontalieră Botoșani- Bălți”), număr de referință 1HARD/2.1./60 și a cheltuielilor legate de acest proiect, analizând raportul de specialitate comun al Serviciului Management Proiecte și Direcției Economice privind proiectul “Eminescu - One Culture - One Route în Botosani- Balti Cross-Border Area” (“Eminescu- o cultură – o rută în zona transfrontalieră Botoșani- Bălți”, precum şi raportul de avizare al comisiei de specialitate a Consiliului Local; având în vedere prevederile Ordonanței de Urgență a Guvernului nr. 40/2015 privind gestionarea financiară a fondurilor europene pentru perioada de programare 2014-2020; având în vedere prevederile Notificării nr. 2377/14.10.2020 privind demararea procesului de contractare, transmisă de către Secretariatul Tehnic Comun – Biroul Regional de Cooperare Transfrontalieră Iași, precum și ale Ghidului Solicitantului pentru Programul Operațional Comun România – Republica Moldova 2014-2020, referitoare la documentele necesare în etapa precontractuală a proiectului; în conformitate cu prevederile art. 129 alin. (2) lit. d) și e), alin. (7) lit. d), e) și lit. j) și alin. (9( lit. a) din Ordonanța de urgență a Guvernului nr. 57/2019 privind Codul Administrativ, publicată în Monitorul Oficial al României, partea I, nr. 555 din 3 iulie 2019, cu modificările și completările ulterioare, în temeiul art. 139 alin. (3) lit. d), art. 196 alin. (1), lit. a) și art. 240 alin. (2) din Ordonanța de urgență a Guvernului nr. 57/2019 privind Codul Administrativ, publicată în Monitorul Oficial al României, partea I, nr. 555 din 3 iulie 2019, cu modificările și completările ulterioare, H O T Ă R Ă Ş T E: Art. 1 Se aprobă proiectul “Eminescu - One Culture - One Route în Botosani - Balti Cross- Border Area” (“Eminescu- o cultură – o rută în zona transfrontalieră Botoșani- Bălți” ), număr de referință 1HARD/2.1./60, în vederea finanțării acestuia în cadrul Programului Operațional Comun România – Republica Moldova 2014-2020, prioritatea 2.1. – “Conservarea și promovarea patrimoniului cultural și istoric”. Art. 2 Se aprobă acordul de parteneriat aferent proiectului “Eminescu- One Culture- One Route in Botosani- Balti Cross-Border Area” (“Eminescu- o cultură – o rută în zona transfrontalieră Botoșani- Bălți”), număr de referință 1HARD/2.1./60, având ca semnatari: Municipiul Botoșani (RO- Beneficiar Lider), Direcția Județeană de Cultură Botoșani (RO- Beneficiar 1), UAT Municipiul Bălți (MD- Beneficiar 2) și Instituția Publică Liceul Mihai Eminescu Bălți (MD – Beneficiar 3), anexă la prezenta hotărâre.  Art. 3 Se aprobă valoarea totală a echivalentului în lei a sumei de 730.880,22 euro, TVA inclus, aferentă Municipiului Botoșani pentru proiectul “Eminescu- One Culture - One Route in Botosani - Balti Cross - Border Area” (“Eminescu- o cultură – o rută în zona transfrontalieră Botoșani- Bălți”), 1HARD/2.1./60, din care finanțare nerambursabilă de 657.792,19 euro, TVA inclus, și contribuția proprie la cheltuielile eligibile de 73.088,03 euro, TVA inclus,. Art. 4 Se aprobă alocarea din bugetul local al Municipiului Botoșani a echivalentului în lei a sumei de 73.088,03 euro, TVA inclus, (4,51% din valoarea totală eligibilă a proiectului) reprezentând contribuția proprie (cofinanțarea) la cheltuielile eligibile ale proiectului aferente Municipiului Botoșani, în calitate de Beneficiar Lider. Suma arătată mai sus va fi folosită numai pentru și în scopul implementării Proiectului. Art. 5 Sumele reprezentând cheltuieli neeligibile și/sau conexe ce pot apărea pe durata implementării proiectului “Eminescu- One Culture- One Route în Botosani- Balti Cross-Border Area” (“Eminescu- o cultură – o rută în zona transfrontalieră Botoșani- Bălți” ), 1HARD/2.1./60, dar sunt absolut necesare pentru implementarea proiectului în condiții optime, se vor asigura după cum urmează: - Cheltuielile neeligibile și/sau conexe corespunzătoare activităților și bugetului individual al Municipiului Botoșani vor fi susținute din bugetul local al Municipiului Botoșani ( Beneficiar Lider). - Cheltuielile neeligibile și/sau conexe corespunzătoare celorlalți beneficiari (Beneficiar 1, Beneficiar 2, Beneficiar 3) vor fi asigurate de aceștia din propriile lor surse în conformitate cu activitățile și bugetele aferente ale acestora. Art. 6 Se vor asigura toate resursele financiare necesare implementării proiectului în condițiile rambursării/decontării ulterioare a cheltuielilor din ENI - Instrumentul European de Vecinătate. Art. 7 Se împuternicește domnul Cosmin Ionuț Andrei, Primarul Municipiului Botoșani, să semneze toate actele necesare și contractul de finanțare în numele UAT Municipiul Botoșani. Art. 8 La data intrării în vigoare a prezentei hotărâri, se abrogă în întregime prevederile Hotărârii Consiliului Local al Municipiului Botoșani nr. 330 din 23 noiembrie 2020. Art. 9 Primarul municipiului Botoşani, prin serviciile aparatului de specialitate, va asigura ducerea la îndeplinire a prevederilor prezentei hotărâri. PREŞEDINTE DE ŞEDINŢĂ, CONTRASEMNEAZĂ, Consilier, Andrei Amos Secretar general, Ioan Apostu Botoşani, 14.06.2021 Nr. 194  Programe funded by the European Union Agreement between Lead Beneficiary and Beneficiaries Joint Operational Programme Romania-Republic of Moldova 2014-2020 PARTNERSHIP AGREEMENT1 This Partnership Agreement is a legal document which formalizes the relationship between the Lead Beneficiary and the Beneficiaries stating mutual right, duties and responsibilities, provisions for sound technical and financial management and implementation of the project, as well as recovery of funds. Having regard to: • Regulation (EU) No 232/2014 of the European Parliament and of the Council of 11 March 2014 establishing a European Neighborhood Instrument • Commission Implementing Regulation (EU) No 897/2014 of 18 August 2014 laying down specific provisions for the implementation of cross-border cooperation programmes financed under Regulation (EU) No 232/2014 of the European Parliament and the Council establishing a European Neighborhood Instrument (“Regulation no 897/2014”), • REGULATION (EU) No 236/2014 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 11 March 2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action including all subsequent modifications and additions including all subsequent modifications and additions; • The Joint Operational Programme Romania-Republic of Moldova 2014-2020, adopted by the European Commission through the Decision no. 9143/17.12.2015, • Financing Agreement concluded between the Government of Republic of Moldova and the European Commission as of December, 2016; • Guidelines for grant applicants for HARD projects and any subsequent corrigenda, approved by the Joint Monitoring Committee; • Procedure for the evaluation and approval of large infrastructure projects selected through direct award, if the case • Grant contract for implementation of the project “Eminescu: one culture-one route in Botosani-Balti cross-border area” 1 This formal document may be modified and adjusted to the individual needs, the legal and administrative framework of the Beneficiaries to the project, however without any contradiction to the defined legal base set out below and to the call for proposals’ documents. Before the signature of the Grant Contract, the Partnership Agreement has to be signed by the Lead Beneficiary and the Beneficiaries and provided to the Joint Technical Secretariat. Failure to submit the PA within the above- mentioned deadline may cause the delay of the contract signature. As this Partnership Agreement serves only as a model, there is no guarantee and no liability for completeness, correctness, up-to-datedness and full compatibility with EU and national law. 1 the following agreement is concluded between: Botosani City, Romania, Botosani county, Botosani locality, hereinafter referred to as the “Lead Beneficiary”, represented by Cosmin Ionut Andrei – Mayor, Botosani County Department of Culture, Romania, Botosani county, Botosani locality, hereinafter referred to as the “Beneficiary 1”, represented by Danut Hutu – Executive Director, City Hall of Balti Municipality, Republic of Moldova, Balti district, Balti locality, hereinafter referred to as the “Beneficiary 2”, represented by Renato Usatii – Mayor, and The Public Institution “Mihai Eminescu” High School of mun. Balti, Republic of Moldova, Balti district, Balti locality, hereinafter referred to as the “Beneficiary 3”, represented by Nina Grapa – Director, for the implementation of the project Eminescu: one culture-one route in Botosani-Balti cross-border area, approved through Decision no. 93/ 08.10.2020 of by the Joint Monitoring Committee of the Joint Operational Programme Romania-Republic of Moldova 2014-2020. § 1 Subject of the agreement 1.1 The subject of this agreement is the set-up of a partnership in order to implement the project financed by the Joint Operational Programme Romania-Republic of Moldova 2014-2020, Eminescu: one culture-one route in Botosani-Balti cross-border area and to define the rules of procedure for the joint implementation of this project. 1.2 Through the present agreement, the parties establish their right and duties, the way of achieving their tasks and the relations between the Lead Beneficiary and the Beneficiaries, which shall apply in order to achieve the specific objectives, results and outputs of the above- mentioned project, including its contribution to the programme Results and Output. 1.3 The terms and conditions of the present express of will, which is constituted by the present agreement, are known and accepted by the Lead Beneficiary and all the Beneficiaries. 1.4 By means of this agreement, the parties acknowledged and agreed with the grant contract provisions and annexes, as communicated by the Lead Beneficiary, as well as with the grant amount and percentage from the total eligible costs of the project to be financed by the Managing Authority. 1.5 In case the project is not finalized during the implementation period as defined by Article 2.3 of the grant contract and depending on the category of non-achieved indicators (eg. contributing directly to the Programme indicators), the Lead Beneficiary and the Beneficiaries shall ensure funds from their own resources outside the project budget to finalize the project within a timeframe established between the Parties. The decision regarding the closure of the project will be taken in accordance with the relevant instructions/guidelines/manuals, which the Lead Beneficiary and Beneficiaries are obliged to observe. § 2 Duration of the agreement 2.1 The Partnership Agreement enters into force on the day the Grant contract enters to force and shall have the same validity period as the grant contract, namely five years from the date of payment of the balance for the programme. 2.2 The Partnership Agreement shall continue until all obligations of the Lead Beneficiary and 2  Beneficiaries as written in the Grant Contract are fulfilled. § 3 Division of tasks between the Beneficiaries Activities to be implemented by the Lead Beneficiary and the Beneficiaries outputs, results and specific objectives to be achieved by the project, as well as management and information and communication arrangements are specified in the project Application form. § 4 Value of the project The total value of the project is of 1,620,625.26 EUR, out of which: - the total eligible value of the project is of 1,620,625.26 EUR - ENI contribution is of 1,458,562.73 EUR and 90.00 % - the own contribution of the Lead Beneficiary and Beneficiaries is of 162,062.53 EUR and 10.00 % The distribution of the project budget between the Lead Beneficiary and the Beneficiaries is summarized in the table below: Grant (ENI contribution) per Own contribution per Total budget per beneficiaries Parties beneficiaries beneficiaries EUR %2 EUR %3 EUR % Lead Beneficiary 657,792.19 EUR 40.59 % 73,088.03 EUR 4.51 % 730,880.22 EUR 45.1 % Beneficiary 1 76,223.7 EUR 4.70 % 8,469.3 EUR 0.52 % 84,693.00 EUR 5.22 % Beneficiary 2 671,910.34 EUR 41.46 % 74,656.7 EUR 4.61 % 746,567.04 EUR 46.07 % Beneficiary 3 52,636.5 EUR 3.25 % 5,848.5 EUR 0.36 % 58,485.00 EUR 3.61 % Total 1,458,562.73 EUR 90.00 % 162,062.53 EUR 10.00 % 1,620,625.26 EUR 100.00 % § 5 Payments 5.1 Financial Identifications for the project special accounts a) In order to receive and make payments for the project implementation, the Lead Beneficiary shall provide to the Joint Technical Secretariat with the financial identifications of the accounts in EUR and in the national currency, opened by all the beneficiaries, to be used for the financial management of their part of the project budget. b) The financial identifications must be provided as originals. c) All payments shall be done in EUR. 5.2 Transfer of the pre-financing installment The transfer of the pre-financing installment shall be made by the Lead Beneficiary to the Beneficiaries no later than 20 calendar days from the day when the pre-financing installment is paid by the Managing Authority (MA) in the account of the Lead Beneficiary. 2 Calculated as percentage of the total grant received by the project 3 Calculated as percentage of the total co-financing to be ensured by the project 3 5.3 Further transfers of funds a) Following the individual payment requests submitted by the Beneficiaries, the Lead Beneficiary is responsible for transferring funds to the accounts of the Beneficiaries in an appropriate amount, according to the request for payment approved by the Managing Authority. b) In this respect, the Lead Beneficiary must inform the Beneficiaries that he has the intention to submit a collective request for payment to the Managing Authority/JTS, in due time to allow them to prepare their individual requests for pre-financing payment. c) The basis to submit to the Managing Authority any collective (interim/ final) request for payment is that every individual payment request submitted by the Beneficiaries to the Lead Beneficiary is accompanied by the corresponding report on expenditure verification, conforming to the instructions of the MA, issued by a controller appointed in accordance with the control system established at national level. d) In this respect, the Lead Beneficiary and all Beneficiaries must present their documents to the controllers. Based on the technical and financial reports drafted by the Lead Beneficiary and the Beneficiaries, and the corresponding evidence, each controller verifies whether the costs declared are eligible, as well as the interest from the grant and issues an expenditure verification report conforming to the instructions of the MA. e) The Lead Beneficiary and the Beneficiaries grant the controllers all access rights necessary for the verification. f) The expenditure verification report accompanying a request for payment of the final balance covers all expenditures not covered by any previous expenditure verification report. g) In case the Lead Beneficiary does not receive from one or more Beneficiaries the individual payment request(s) accompanied by the corresponding expenditure verification report(s), it may nevertheless submit the interim payment request provided that there is proper justification analyzed and approved ex-ante by the MA. In such situation, MA will reduce the interim pre-financing with the corresponding share(s) of grant pertaining to the Beneficiary(ies) who failed to submit the individual payment request(s). h) In case of projects including an infrastructure, the Beneficiary(ies) must submit to the Lead Beneficiary within 6 months from the start date of implementation, but no later than submission of the individual interim payment request, the feasibility study(ies) or equivalent, the building permit(s) and any other execution details, consents, approvals, authorizations and agreements requested by the national laws of the respective country and mandatory to begin execution of the infrastructure, in English translation, as photocopies certified “According to the original”. In the absence of the above mentioned documents, the payment of the interim instalment will not be made to the Lead Beneficiary and the grant Contract may be terminated by the MA. (provision available only for SOFT projects with an infrastructure component). i) The transfer of funds to the Beneficiaries must be done without any delay, in due time to allow smooth implementation of the project, only in the EUR accounts indicated in the Financial Identifications provided by the Beneficiaries, no later than 20 calendar days from the day the payment is made by the Managing Authority (MA) in the account of the Lead Beneficiary. If the Lead Beneficiary considers that the transfer should not be done to one or more Beneficiaries, either because the EU funds could be jeopardized, or because the contract was/is breached by the Beneficiary/Beneficiaries [...]